Education Field Trips FAQs

Frequently Asked Questions

 

Quick Clicks:
Scheduling & Group Logistics
Before, During, & After the Field Trip
Transportation
Payment & Cancellations
Scholarships
Other

 

Scheduling & Group Logistics

 

When are field trips available?

Field trips are two hours long and are available Monday through Friday from 9:30-11:30am. You may view available dates on our calendar by scrolling through the calendar to find your desired field trip date and completing the registration process.

 

What time do field trips start?

Field trips take place from 9:30-11:30am.  Please contact the education staff if you are interested in an earlier or later start time.

 

What is your maximum group size?

In order to provide the best learning experience and maintain effective student to staff ratios, we can accommodate a maximum of 40 students per program.

 

How many chaperones are required? Is there an admission fee for chaperones?

We require at least one chaperone per 10 students; more are welcome. There are no admission fees for chaperones.

 

How much do field trips cost?

Field trips cost $345 for up to 40 students and $10 for each additional student in excess of 40.
 

Before, During, & After the Field Trip

 

Where does my field trip meet?

River Field Trips start at the bus loading zone on Autumn Parkway next to our Visitor Center located at 438 Coleman Avenue, San Jose, CA 95110. Garden Field Trips should arrange to be dropped off at the Heritage Rose Garden parking lot at 412 Seymour Street, San Jose, CA 95110.

 

Is there a place I can have lunch after the program?

Guadalupe Gardens has a designated picnic area available on a first-come, first-serve basis near the Heritage Rose Garden that seats about 40. There are also picnic tables spread along the trails just north of the Visitor Center that seat about 40 combined. The Rotary PlayGarden, located about a minute’s walk from the Visitor Center, also has a shaded picnic area. Please be aware that the Rotary PlayGarden is closed on Mondays.

 

Are there restrooms near the field trip site?

There are two restrooms at the Visitor & Education Center and at the Rotary PlayGarden. We recommend that students use the restroom before leaving, or after the conclusion of the field trip, in order to minimize interruptions during the program.

 

Are there drinking fountains nearby?

There are drinking fountains at the Rotary PlayGarden and near the Heritage Rose Garden, but not at the Visitor & Education Center. We encourage participants to bring a full water bottle.

 

Are there other areas I can explore after the field trip?

Check out our Walking Map on this page for other points of interest accessible via the park’s trails.
 

Transportation

 

Looking for more transportation help?

Our friends at Environmental Volunteers have established a transportation fund to provide financial assistance to Bay Area schools attending science-based field trips. To apply, please register through Environmental Volunteers – Transportation Fund.

 

The Class Pass Program

The Valley Transportation Authority (VTA) offers Santa Clara County teachers up to two “class passes” every school year, redeemable for free fare for students on field trips traveling on VTA buses and light rail. Interested teachers must complete an application at least three weeks prior to the scheduled trip. Click here for more information.

 

I’m planning to take VTA. Where are the nearest VTA stops?

Guadalupe Gardens is served by VTA lines 61 & 62. The St. James and Japantown/Ayer light rail stations are nearest the Visitor & Education Center; Civic Center station is nearest the Heritage Rose Garden. Use VTA’s online trip planner or call 408-321-2300 for more information.
 

Payment & Cancellations

 

How much do field trips cost?

Field trips cost $345 for up to 40 students and $10 for each additional student in excess of 40.

 

How can I pay?

We accept checks payable to GRPC, as well as Visa, Mastercard, and American Express. Click here to make a credit card payment online. Please note the payment details in your confirmation email. You can also pay with a credit card during the registration of your field trip by selecting credit card (online) under payment type and then checking out. Payment is due no later than one month prior to the date of your field trip or your registration may be canceled.

 

How can I cancel my registration?

Please contact us as soon as possible if you need to cancel your registration so that another class may attend. In order to receive a refund, you must notify us at least 45 days in advance of the field trip date; no refunds will be given after this time. Failure to notify us in a timely manner may also affect your eligibility for future programs and/or scholarships.

 

Scholarships

 

Are scholarships available? How can I request a scholarship?

A limited number of program and transportation scholarships are available to Title 1 schools. If you would like to request a scholarship, please check the Title 1 box under coordinator/attendee information upon registration. Please visit our scholarship page for more details!
 

Other

 

What if I have additional questions?

Email the Education Program Manager or call 408-298-7657.

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